Apprentice Track – Smart Electronic System for Tracking Apprenticeships (SAT)

Apprenticeships at PHE level provide opportunities to build up new skills and knowledge both on and off the job. When they are of
high quality, apprenticeships promote a smoother transition from school/PHE institution to work for young people, giving them a
good start to their working careers.They do so by providing a good mix of basic competences and job-specific skills as well as
valuable work experience.In addition, at apprenticeships such as apprenticeships, internships, etc.are usually able to earn a wage,
even if small, while studying. Quality apprenticeships can also provide an attractive learning pathway for youth at risk of dropping
out early from initial education. Employers also benefit as they get support to identify and train workers while adding to their
productive capacity and can still form their future employees.SAT as ICT innovation is enhancing digital competences in all target
groups, giving them a management and measurement tool for ensuring quality of apprenticeship.On systemic level SAT provides
transparent and comparative data among different countries to support further development of apprenticeship and relation between PHE Institutions and world of work.

The project aims for:
•strengthening cooperation between students / HEI / SMEs during the apprenticeships
•Quick, easy and efficient way to track the progress of students
•A good overview of the role of the student in the apprenticeships for mentors
•Quick and easy ongoing evaluation of student progress at apprenticeships for mentors
•Possibility of a quick and effective response of organizers to lack of students’ progression
•Directly involving the students into quality assessment of the apprenticeship
•Keeping the process of apprenticeship progression transparent, comparative and paperless

Our QA-transfer, ICT innovation based, data-driven approach to tackling responsiveness to world of work and students is unique, and thus one of the key innovations of the project.

The project is sequential:

Stage 1: Understand the State of the Art
The intention of this activity is to collate, appraise and evaluate evidence surrounding the subject of the output within specific national/regional/international systems.

Stage 2: Propose a Management System for Apprenticeships in terms of Indicators and CriteriaThe consortium will propose specific process-models, as well as relevant indicators and criteria for each of the following processes:
placement design, negotiation of the placement agreement, monitoring of placement progress, placement assessment, placement evaluation and certification of learning

Stage 3: Propose Technological Methods to Strengthen Management of Apprenticeships
Should the processes of apprenticeship-management be conducted entirely manually, it would be extremely time consuming and inefficient, especially were such processes to be conducted at scale.Thus, we will use roadmapping to propose a meta-data standard, ontology and a set of interlocking technologies which would allow for automatic exchange of innformation between VET institutions, SMEs and students.

Stage 4: Create a Tool-Prototype for Management of Apprenticeships
Based on the work done in Stage 3, the consortium will produce a tool-prototype for use in management of apprenticeships.It will consist of the following components: management of identity, apprenticeship design, recording details of placements, assigning and documenting learning activities during placement, feedback & evaluation, assessment and reporting, database of final credentials.

Stage 5: Develop and Implement a Course on Apprenticeship-Management
Apprenticeship-management isn’t only about the tools, but about the competences of the persons involved in management of
those apprenticeships.We will design a custom-course for SMEs covering the following topics: key features of apprenticeships, integrating placements into strategic workforce planning, gaining the support of colleagues and senior managers, finding the right provider, drawing up an apprenticeship agreement and employment contract, managing, mentoring and supporting your apprentice, assessing performance, integrating apprentices into your workforce.

Stage 6: Validation seminars and Testing beta tool in Live Environments
Seminars will bring together partners and stakeholders for a half day workshop-style meeting.During the second meetings, a protocol will be applied using a live-case example, and then will subsequently evaluated based on (a) ability to implement the tool, (b) usefulness of the tool in describing relevant information.

The project will:
•Ensure that learning outcomes which should be achieved through work-based training are achieved
•Improve the quality, transparency and comparability responsiveness and of apprenticeships in PHE
•Improve efficiency of cooperation between WoW and PHE Institutions
•Meet the needs of employers, students and PHE Institutions in the field of ICT support tools